Attendees
Eric Bjornson, Laurence Bertram, Valerie Soltys, Reghan Langston, Heather Howdle
Minutes
Approval of Agenda
Approval of June 6th meeting minutes (couldn’t approve in August due to lack of quorum) - Motion by Valerie, Seconded by Heather, carried
Approval of August meeting minutes (posted to public website) - Motion by Valerie, Seconded by Heather, carried
Approval of new members: No new members at present
Treasurer's report (Valerie Soltys): rec’d $1400 from Erickson Jam Committee for our efforts as volunteers. May be an additional $233. Bank Balance = $18,815.74. Proven Lake funds = $3862.52 (Maybe redirect to Leda Lake?) Eric motion to accept treasurer report, Heather seconded, Carried
Share this with Rec Centre: https://www.canada.ca/en/employment-social-development/programs/enabling-accessibility-fund.html
Update: Mooswa Meat Grinder: Did we make our $200 contribution? Motion to ratify the interim (between meetings) agreement to make a $200 contribution to the 2023 Mooswa Meat Grinder event. Motion by Heather, Seconded by Reaghan, carried. Eric to find out how to get funds to Robert.
Family “Fun”draiser Day and Parade (parade organized by the Chamber - Laurence Bertram). Laurence has reached out to Police, Fire Department, Parks, Conservation, Coop, Parkland Youth Hub
Ambulance Service in Erickson (letter prepared by Laurence) - to Audrey Gordon - new EMS position recently filled. 2 positions remain vacant. Next Chamber meeting to review the letter and submit it to those that should see it. Heather noted that there is a requirement to have a 94 hour on-call shift: perhaps this is the only area requiring this in MB and may be an obstacle to potential applicants and reduce applicants for this area. Suggest asking current EMS, Amanda Cornish for insights.
Airport Resurfacing updates (construction underway)
Follow up on [name withheld] & Erickson Flying Club Hanger Space Lease -Eric and Valerie to negotiate lease. We should create a template for future hanger rentals
Eric to follow up with potential hanger leasee - [name withheld]
Membership renewals - need to follow up personally with those that have not yet renewed.
Chamber Manager - Still looking for a candidate (could/should be looking harder)
Leda Lake Project updates (2 grants accepted: Trails MB and BSC). Fundraising campaign to start soon. How does the Chamber want to be represented? As a donor, supporter, partner, etc? Motion to redirect Proven Lake funds of $3862.52 to the Leda Lake Eco Park Project. Motion by Heather, seconded by Laurence, Carried. We will make the commitment and release the funds when the time is right.
Clanwilliam Erickson Municipality decision to not have a chamber representative: From Municipal Minutes:
Resolution No.128/23 WRUTH – SHELLBORN Whereas the Erickson and District Chamber of Commerce is a group that lobbies to Municipality of Clanwilliam-Erickson Council; And Whereas Council does not feel that it is appropriate to have a council representative on a group that lobbies Council; Therefore Be It Resolved That Council will no longer send a representative to Erickson and District Chamber of Commerce meetings;
Should the Erickson & District Chamber consider a letter and perhaps delegation at September 14th Council Meeting requesting clarification of this decision and perhaps reconsideration to maintain a council representative to the chamber? Discussion at council meeting was a belief that the Chamber is a large lobby group and not something the council should be involved with. Laurence suggests we provide an annual report of initiatives and regular delegations to update them. Maybe we do our annual plan following the AGM? Several examples of past collaboration (airport for example, Christmas Parties, pro-active support for telephone service, water service, and several other examples), 1961 Laurence’s father was involved with Chamber in Ditch Lake. How can we communicate successfully with each other? Municipal Director Liability Insurance. Motion to prepare letter and send delegation to the September 14th Council meeting. Motion by Valerie, Seconded by Laurence. Carried (however only 4 board members at the meeting at this point in time - Heather had to leave early. Eric to send copy of the letter to the entire board prior to submitting.
Collaboration with Clanwilliam Erickson Rec Director (Valerie McMunn). Eric to meet with Valerie on Thursday, September 7th to share Chamber initiatives, ask about Rec Director initiatives and see if there are some opportunities for collaboration.
Board meetings to be preset annually - First Tuesday of every month at 11am for board meetings. Board members please note these meetings in your schedules long in advance to avoid double booking as much as possible.
Planning: Christmas Party Dec 2, 2023. Hall is booked. Need to book Caterer. Scott McMunn is available for catering! Entertainment (likely Musical performer of some type) yet to be booked. Some trivia perhaps.
Follow up on Moving file storage to Legion - work in progress
Motion to Adjourn - Reghan