Erickson & District Chamber of Commerce
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September 9, 2025 Board Meeting

Monday, September 8, 2025

Attendees

Board Members in Attendance: Dave, Eric, Nigel, Martie, Brenden, Kristy, Reghan, Monica

Chamber Manager: Melinda

Guests: Tami

Minutes

  1. Approval of Agenda: MOTION TO APPROVE AGENDA BROUGHT BY KRISTY, 2ND BY MARTIE, MOTION APPROVED.

  2. Chamber Manager/Financial Report

    1. Profit and Loss: Profit & Loss January to July 31 2025

    2. Approval of payment of Watersedge Business Services Outstanding Invoices:

      1. Watersedge February 2025 Invoice

      2. Watersedge March 2025 Invoice

      3. Watersedge April 2025 Invoice

      4. Watersedge May 2025 Invoice

      5. Watersedge June 2025 Invoice

      6. Watersedge July 2025 Invoice

      7. Watersedge August 2025 Invoice

MOTION TO ACCEPT THE CHAMBER MANAGER’S FINANCIAL REPORT BROUGHT BY KRISTY, 2ND BY NIGEL, MOTION APPROVED.

  1. Approval of meeting minutes Erickson & District Chamber of Commerce Board Meeting Minutes:

    1. Erickson & District Chamber of Commerce June 3 2025 Meeting Minutes MOTION TO APPROVE MEETING MINUTES BROUGHT BY NIGEL, 2ND BY KRISTY, MOTION APPROVED.

  2. Approval of new members: Affordable Storage, Nordic Inn, MOTION TO APPROVE NEW MEMBERS BROUGHT BY MARTIE, 2ND BY NIGEL, MOTION APPROVED

  3. Request for nominations for the position of Secretary for the Erickson & District Chamber of Commerce Board. MOTION TO NOMINATE KRISTY AS THE SECRETARY BROUGHT BY MARTIE, 2ND BY NIGEL, MOTION APPROVED.

  4. Board Calendar Erickson & District Chamber of Commerce Calendar

  5. Ongoing action item log: Action Log

  6. Membership Communication: non noted**.**

  7. Leda Lake Eco Park donation: Melinda will review past Minutes to determine the amount committed to the Leda Lake Eco Park and issue the cheque for that amount. The cheque will be made payable to Municipality of Clanwilliam Erickson (℅ Leda Lake Eco Park)

  8. Hangar Lease Agreements: MOTION TO APPROVE THE LEASE AGREEMENT BROUGHT BY NIGEL, 2ND BY KRISTY, MOTION APPROVED. Melinda will distribute the Lease Agreements. Once the Board has received Lease Agreements signed by Tenant, they will be signed and final copy sent back to Tenant.

  9. Chamber Website: Martie will send a link to the new, updated website and request members of the Board review and provide feedback. Melinda will update the old, existing website to include a list of the Board of Directors and provide information to Martie. The new website will allow members only to advertise. It will also include a link to the Manitoba Chamber of Commerce website and note benefits of membership. Martie suggested a fresh, updated logo be used on the new website. The website will be published with the first event to be promoted being the Annual Christmas party.

  10. Community Garden at Chamber Quarter: remove this from Agenda until early Spring of 2026

  11. Cambria Credit Union Change of Signer

    1. Compass Credit Union Change of Signer form; to be completed by Nigel and Melinda and Kristy

      1. email listing requirements

    2. Request motion to remove Valerie Soltys as signer: MOTION TO REMOVE VALERIE BROUGHT BY NIGEL, 2ND BY KRISTY, MOTION APPROVED.

    3. Request motion to add Nigel, Kristy and Melinda as signers: MOTION TO ADD NIGEL, KRISTY AND MELINDA AS SIGNING AUTHORITIES, BROUGHT BY MARITE, 2ND BY BRENDAN, MOTION APPROVED.

  12. Annual Christmas Party 2025

    1. Confirmed date: December 6th at the Legion with clean-up required the night of December 6th.

    2. Theme: Ugly sweater

    3. Entertainment: Heidi

    4. Games: Christmas Carol Lip Sink, Shot-stick; snow ball toss

Bar: Tami to ask Amanda and Jody if they will take care of the bar again this year

  1. Capacity is 232 but 175 is max for sitting/eating/entertaining. We could have more for appie type meal (200)

  2. Committee Chair: Kristy; Committee Members: Martie, Monica, Tami, Eric, Melinda

MOTION TO PROCEED WITH ANNUAL CHRISTMAS PARTY ON SATURDAY, DECEMBER 6TH, WITH THE TARGET OF BREAK EVEN EVENT, SIMILAR TO THE EVENT HOSTED IN 2024, AND GIVES AUTHORITY TO MAKE NECESSARY DECISIONS TO KRISTY WAS BROUGHT FORWARD BY MARTIE, 2ND BY NIGEL, MOTION APPROVED.

  1. A High Level Airport Development Plan is expected to be received in the next two to three weeks. There is no fee expected for this report. Eric will provide update at October Board Meeting.

  2. In Camera

Action items:

-Melinda to update existing website to include current Erickson & District Chamber of Commerce Board Members

-Melinda to send out the updated Lease Agreements with a copy of the Invoice for Taxes/rental fees

-Martie to send link to new website to Melinda for distribution

-Melinda to review past minutes to determine the amount committed to the Leda Lake Project

-Melinda will issue a cheque in that amount to the Leda Lake Project, with the cheque payable to the Municipality of Clanwilliam-Erickson (for Leda Lake Project)

Updated Erickson & District Chamber of Commerce Board Action Items