Held on Zoom.
Invited
Erickson Chamber of Commerce Board members
Agenda
Meeting started at 11:02pm
Adoption of September Minutes: September 6th, 2022 - Minutes
Moved by Val
Second by Eric
Carried
Approval of Agenda
Heather applying for food security grant - provincial - addition
Moved by Eric
Second by Laurance
Carried
Correspondence
- a. Southquill Donation Letter - Donation letter 2022.docx.pdf
- It was agreed upon that the donation letter will be added to the minutes to be distributed to the board and posted online for members to read
Treasurer's Report - Valerie
- Collected land rent
- Some outstanding memberships still and added a new one this month
- Taxes have been paid for Land and hangers
- Rent due for hangers by dec 31st
- [name withheld] was paid the Chamber grant for 2022 ECI graduate
Approval of new membership - McMunnys
-curling rink kitchen restaurant
Moved by Val
Second by Eric
Carried
In Camera -
Reghan Langston to Resign as Board Member and Accept Chamber Manager Position
Motion to accept Reghan s resignation
Moved by Eric
Second by Brandice
Carried
Determine new Vice-President (or determine after 2023 AGM?) - Heather to stay on until the agm will make changes at that time
Chamber Manager Report:
a. Reghans invoice for Sept /22
Reghan Langston - Invoice Sept/22 Chamber
Eric motion to approve reghans chamber invoice
Second by Val
Carried
b. Migrating book-keeping to digital Xero accounting system (as of Jan 1, 2022)
Motion : to get read only access for reghan for bank
Moved by Brandice
Second by Val
Carried.
Review Plan for Meet the Candidates Events - please see attachments for posters
a. Review draft format
- Draft format has been circulated to all the candidates yesterday
- Eric reviewed the format of the event
b. South Mountain Press will publish an Ad in Oct 7th issue: $120 + taxes
- Eric approved the expense for the event advertisement as it fell within budget
- Candy will attend and report on them
c. Collecting questions for candidates (online and during events)
d. Volunteers during the events
- Clear lake country has offered assistance for the event
- We have a need for audio and video needs for getting the event online
- Quoted $250 per night per person for a total of $1500 - Clear Lake Country has offered to contribute for these expenses.
- Clear lake Country is a contributing partner for the event
- Lawrence to help with first two events
- Val can make all three events
- Anyone else is welcome to volunteer
Marketing the Events - printed posters
- Putting up posters - lawrence to put up in erickson
- South mountain press
e. Selecting questions and distributing to candidates beforehand
f. Live streaming
- i. Oct 11 https://youtu.be/KyCJPrg75V8
- ii. Oct 13 https://youtu.be/lLOyHCsSIvc
- iii. Oct 14 https://youtu.be/60vVgSWOPx0
Motion to move forward with draft format of the event
Moved by Lawrance
Second by Valerie
Chamber Christmas Party - Valerie
Val reported on the planning of the Chamber Christmas Party
Electric Charging Station Grant Opportunity
- a. Score Store is on board for getting involved
tabled
Grant Opportunity: Arts, Culture and Sport in Community Fund
-discussed grant - more for informational purposes - end date is soon
Hayland Lease Renewal - Renewed to Dec 31, 2027
Call for nominations of board members for election at next AGM
- a. Up for re-election: Brandice Bator; Kristy Vermiere; Reghan Langston
Tabled
Heritage Committee update
Laurance reported on the Heritage Committee Meeting:
Held Sept 21st meeting - 14 people in attendance
- Another 20 want to be involved
- Putting plaques on businesses and buildings
- Branding on the sign possibly as the Municipality?
- Rural history heritage tours
- Murals on the sides of buildings
- Highways signs were talked about
- In the history there is a lack of music - Lawrence to expand on this next meeting.
- Create a digital history book
Motion for the chamber branding logo will be the same as the municipalities - tabled
Motion to Adjourn: Eric
Second by Val
Meeting Adjourned 12:45pm