Attendees
In Attendance: Valerie, Eric, Laurence, Heather
Guest in Attendance: Valerie McMunn
Chamber Manager: Melinda
Minutes
Introduction and Welcome our Chamber Manager - Melinda Tannahill
Welcome Valerie McMunn, Clanwilliam Rec. Director. She is invited to participate in discussion but will be a non-voting invited attendee.
Approval of Agenda: Deferred to December meeting.
Approval of: September and October minutes: September 6th, 2022 - Minutes, Erickson & District Chamber of Commerce Board Meeting Minutes October 2023 meeting minutes (posted to public website): put forward to December meeting. Melinda was asked to take out any personal information from the October meeting. Moving forward the minutes shall not contain personal information.
Approval of new members: Beatty XTR, Parklands Youth, Karen’s Hair care
Approval deferred to the December meeting.
Laurence will request Karen’s Hair Care to fill out the necessary form (membership has been paid by cheque)
- Treasurer's report (Valerie Soltys):
The final outstanding airplane hanger related property tax payment has been received
Some cheques for Christmas party tickets have started to arrive
Chamber Manager report (Melinda) The financials will be switched to a digital online program starting January, 2024. Although Melinda is willing to help in any way she can, any requests for assistance from Melinda should be made through Eric.
Airport Resurfacing: New runway is open and the club plane has been brought back. Discussions have been ongoing between Eric, the project manager and contractor regarding the remaining pile of dirt. The contractor has been requested to make the area look similar to the other grassed areas, keeping costs in line as well. If there is such a thing as “airport grass”, Eric will pass this information onto the contractor.
Leda Lake: 3 larger grants have been received in the amounts of Sustainable Buildings Manitoba- $150,000, Trails Manitoba -$75,000 and Brandon Foundation -$30,000. Smaller grants have also been received with the total amount on pace to get the required $300,000 required to start the project. A proposal will be submitted to the Clanwilliam Erickson Recreation Commission for financial support of the project.
Director Nominations: three members required
Nigel - will be running again
Eric - will be running again
Josh - has declined but has been thanked for his service to date
One nomination or more is required. The call for nominations is to be posted publicly. Heather will reach out to a potential member. If they are interested they will be requested to fill out the Jot form found on the website and possibly submit a short bio for the purpose of distribution at time of election.
2024 AGM: The 2023 AGM had between 20-30 attendees. The event will be scheduled the evening of Tuesday, January 9th between 7:00 p.m. and 10:00 p.m. in Erickson and will include a brief meeting followed by food. Eric will contact Scott Gray at the curling club with respect to the venue and Scott McMunn at McMunny’s with respect to providing food. The following year's hosting of the event will be offered up at the current AGM meeting.
2023 Christmas Party Update: Event is scheduled for December 2nd. Food to be provided by McMunny’s. The band has been secured, although a little more than what was anticipated, still in budget. It will be necessary to sell 170 tickets for the event to break even. Posters will be posted to the public this week. People need to be made aware that tickets will not be offered the day of the event as McMunny’s will need a head count the week prior. A poster will be shared with Valerie McMunn and she will post it on their website. She will also contact Amanda regarding the decorator and sharing responsibility for the same. Members of the board have offered to help with the setup of chairs and tables.
Christmas Parade Discussion: Saturday December 9th beginning at 11:00 a.m. The parade will last approximately 45 minutes. Although the route may change, it is planned that it will march south of the Viking ship, proceed down Main Street to the nursing home. It may come back down Main Street or 2nd Street North. Although individuality is encouraged, floats can be as simple as a vehicle. It is not confirmed if Santa will be in attendance. If the Municipality participates with a float, will Santa be on their float or the Seniors Centre float? There will be hot dogs, hot chocolate and coffee offered. Lawrence will contact the Food Bank to a) serve the hot dogs, hot chocolate and coffee b) to see if we can use the FS Hub and whether or not the Food Bank would open up. We would make a modest donation and there should be a silver collection present. This area would be ideal as it is sheltered and would allow for a fire pit. If the fire pit is confirmed, Eric will be responsible for providing the pit and managing this area. Laurence will contact the Co-op with respect to the food. IF there is no fire pit the hot dog area will be down around the ship and 2 barbeques will be required.
RCMP Musical Ride July 23-26, 2024: previously hosted by Onanole in 2012 as they have declined to host the event this year we have been asked if we would like to submit an application. It was agreed that an application to host the event should be submitted once support has been granted by the Municipality. Valerie will reach out to the Municipality prior to their meeting, Wednesday November 8th to see if discussion had been started. Eric is planning on sending the application later Wednesday or Thursday. Discussions included the location of the event. The skating rink has the necessary building, water, washroom facilities, space for trailers. Onanole kept a guide book prepared when they hosted the event in 2012 which they have offered the board access to. A request will be made for same. Eric is prepared to take a larger, leading role in the hosting of this event.
Heritage Sign will be 12” X 16” with the Municipal logo at the top and information below and possibly a QR code containing a digital link to the history book.
21. In Camera
Motion to adjourn approved.
Call to action:
Contact Scott Gray and Erickson Curling Club regarding booking to hold the AGM at the club
Contact Scott McMunn at McMunny’s regarding food service for AGM