(minutes prepared by Laurence Bertram)
Attendees
In attendance: Julietta Hardiman, Val Soltys, Heather Howdle, Kristy Vermiere, Eric Bjornson, Laurence Bertram
Regrets: Brandice Bator, Reghan Langston
Minutes
Adoption of May Minutes: moved by Laurence, seconded by Eric, carried
Adoption of June Minutes: moved by Laurence, seconded by Eric, carried
Correspondence:
[name withheld] (text/phone to Eric re: desire to purchase land surrounding [details withheld] (see some attached drawings):
There was a general discussion about this specific request and the general desire to develop an in depth all inclusive plan for the total property. This discussion led to an agreement to wait for this request to come in a formal format while continuing to reach out for more interest in the property.
Minnedosa Chamber of Commerce: re: parade communications:
Hi there. Lisa here from Minnedosa Chamber. We are hosting our Annual Fun Fest in Minnedosa on August 26-28. We are having a parade on the 27th at 11:00am and looking for float participants. Would you be interested in sharing this information with your Chamber Membership to see if anyone would like to come out and be part of our parade? Attached is a registration form for the event.
Thank you very much
Lisa Bilcowski
It was agreed that this request should be shared with the Chamber membership to see if anyone is interested in participating
Chamber Coordinator
Tresurer’s Report – Valerie
$22,865.39 is the total on deposit
Approval of new memberships and renewals
-no new members or renewals to be approved
In Camera (will be part of our standard agenda moving forward)
[details withheld]
Publishing historic minutes and supporting documents
Val moved, Laurence seconded that the Chamber Board Minutes would be published on the Chamber Web site, carried
Follow up: Board of Governance Training - June 16th, 2022
The presentation by Wendy Bulloch was attended by 12 attendees and was very well received. The Chamber members are reminded that they can share the materials among the Chamber members but can not make them available to non-Chamber persons.
Follow up: Kid’s Parade/Bicycle Rodeo (Father’s Day Weekend) – Kristy
Somewhere between 25 & 40 participants and their chaperons rode their decorated bikes from the Viking Ship to the Little Valley Jamboree grounds. A very successful event. Kristy recommends that the ride be an annual event. Thanks to NorthStar Insurance and Kristy for sponsoring the ride.
Follow up: 2022 Chamber Bursary Awarded to [name withheld]
Val reported that the Chamber award and cheque were presented at the Graduation Ceremonies.
Municipal Elections - call for candidates
Time to Get Running
This Guidebook is designed to assist anyone who is interested in seeking election or re-election to municipal office. It provides an overview of the election process in Manitoba, and outlines the steps you need to take to run as a candidate in a municipal election. https://www.gov.mb.ca/mr/mfas/pubs/election/candidates_guidebook-english_2022.pdf
Manager job description and recruiting follow up - Eric & Laurence
Eric spoke with [name withheld]. Heather moved, seconded by Eric that the Board offer the Management position to [name withheld] [details withheld]. The discussion that followed generally agreed that after 6 months the Chamber would have a better handle on what the Manager job should entail and get that documented. Carried.
-add community calendar to duties
Review Chamber Quarter Lease and Long Term Vision
Informal correspondence from [name withheld] re: Paving of some chamber land at airport
Aviation Community examples: Twin islands near Edmonton, Pegasus near Phoenix
Grass Cutting around the airport (any potential for support from the Chamber?)
AS per 3. 1., above the Chamber needs to develop a formal plan with in-put from all interested stakeholders. This should include the developing of some economic vison from those stakeholders including the Municipality.
Sharing Jot Forms with Smokey Hollow (Smokey could simply invoice the Chamber for 50% of the cost). +/- $300/year total ($150 each).
Moved by Val, seconded by Kristy that the Chamber enter into this agreement. The discussion included concerns that the Chamber activities and records could be viewed by Smokey Hollow management. So it is important that the Chamber should make sure that personally vulnerable information should not be included in Jot
Volunteer Appreciation Event at the Legion September 23rd 2022
Val and Laurence who are also on the Legion Board, explained the Legion’s initiative to thank all the municipality’s volunteers on Sept 23rd. Laurence asked permission to approach the Legion to see if there is room for the Chamber to join in on this event. In addition to sharing the thank you theme, the Chamber would have 2 goals in mind. A. Introduce that concept of a Community Calendar to the group and, B. develop a record of Heritage sites in the Municipality. The calendar would give promoters and users a central record on the Chamber web page for what’s happening in the Municipality. The Heritage site research is aimed at potentially developing a walking tour of Erickson and a driving tour of rural heritage sites.
Community Events Calendar
Hosted on Chamber website
Maintained by Chamber manager
Chamber Christmas Party
Val has booked Sat December 3rd as the date. Laurence will be on the committee to develop the event.
Support Local Flyer Drop #2
-consider Laurence’s ‘ask for the sale’ suggestions
-make sure to edit land acknowledgement as forwarded by Heather
The discussion decided to try to get it our in Sept. Laurence to work with Eric
Possible Addition to Sunset Park
Meeting was adjourned at 12:32PM