Last Annual General Meeting Minutes: There are no previous minutes as this is a new version of the Erickson & District Chamber of Commerce
In attendance: Eric Bjornson; Laurence Bertram; Dave Walker; Julietta Hardiman; Valerie Soltys; Brandice Bator; Reg Nylen; Heather Howdle; Mary Nickols; Reghan Langston; Archie Campbell
Regrets:
Eric Bjornson, acting President review of 2021 activities: Last year the Chamber worked on launching the Web Site; updating the by-laws; membership stands at 36; a flyer to support the visibility of members is in the progress; a new Board is to be elected today; the Chamber made financial contributions to the Leda Lake project, Legion Poppy Fund; an Erickson Collegiate scholarship & SouthQuill Food Bank. Looking forward to a productive 2022 under the new format.
Treasurer Report by Val Soltys: Please see the financial report attached. Member questions were answered with, hanger rent is $1,000 per year plus an allocation of the Real Estate Taxes to each hanger owner; The [name withheld] family rents a garden patch for [amount withheld] per year.
By-law review: Eric touched on the high points of the by-law presentation by Valerie, Eric & Laurence. The following amendments were made to the presented documents under a motion by Laurence Bertram, seconded by Valerie Soltys and passed unanimously.
- Delete 4.2.b elimination of the Past President position
- Delete 4.3 b which restricted officers to 3 consecutive terms of office
- 7.3 delete the word ex-officio
Meeting Schedules: There will be an Annual General Meeting in January open to all Chamber members. There will be monthly Board meetings which will likely be held by zoom starting with Wed @12:00.
Annual Dues: Moved by Laurence Bertram, seconded by Eric Bjornson, That the annual dues continue at $50/yr., and are now due. Passed. It was also suggested that the Membership List should be available to only the President and a select few if necessary and that member privacy should be protected at all cost.
Member comments: Reg Nylen thanked the Board for all the work that has been done, seconded by Mary. Dave mentioned that the Rossburn subdivision of the TransCanada Trail has applied for funding of a rest stop at the water tower site 3 mi Northwest of Erickson where the Trail crosses the Rolling River.
Election: Acting President Eric Bjornson called an end to the Nominating process. At the following Board Meeting it was determined that:
| TERM ON BOARD | NAME | ONE YEAR POSITION |
|---|---|---|
| 1 | Brandice Baton | Director |
| 1 | Kristy Vermiere | Director |
| 1 | Reghan Langston | Director |
| 2 | Julietta Hardman | Director |
| 2 | Nigel Kerr | Director |
| 2 | Eric Bjornson | President |
| 3 | Heather Howdle | Vice President |
| 3 | Laurence Bertram | Secretary |
| 3 | Valerie Soltys | Treasurer |
* Going forward, 3 Board position terms will expire and an election will be held for those 3 expired term positions at the AGM. Following the AGM the Board will meet and determine which Board Members will be elected to the 4 executive positions with the remaining 5 becoming Directors.
The meeting was adjourned at 11:15 AM.