Attendees
Board Members in Attendance: Eric, Brandice, Heather, Laurence, Nigel, Valerie, Regan, Kristy
Guest in Attendance: Tami Johnson
Chamber Manager: Melinda
Minutes
Approval of Agenda: motion approved.
Approval of meeting minutes: motion approved.
Approval of new members: none
Treasurer's report (Valerie Soltys): received the last hangar rental and a couple more donations for parade balance of $25,379.65.
Chamber Manager report (Melinda): work will begin on getting the Xerox account up and running.
RCMP Musical Ride preparation: Lots of discussion on this event and a preliminary budget and project plan was prepared as a group. Revenue: Ticket sales: Adults - $15.00; Kids 12-18 years - $7.50; Underage free. Anticipate attendance of 700 adults, 200 kids and 100 underage for a total of 1,000 people. Discussion on hosting a vendor market as part of the event. A commitment would need to be ascertained within the next couple of months. The Erickson & District Chamber would also have a display booth set up in this area. Space would be rented to vendors (supply their own tables, etc). Potential to partner with food service providers. Lots of other discussion. Budget summary: Gross Revenue = $26,741.88, anticipated expenses = $19,634.89, Net anticipated revenue = $7,106.99.
The Chamber will be responsible for all ticket sales and distribution of any profits which will be used both internally to meet chamber objectives, and distributed directly to non for profit organizations in our district. Rolling River should be asked if they would like to participate in the subcommittee. At the February 6th Board Meeting a subcommittee will be formed as well as further subcommittees of specific duties.
Motion to approve preliminary budget moved and approved.
Motion to sign the agreement with the RCMP on behalf of the chamber moved and approved.
2024 AGM Planning: Tuesday, January 9, 2024 at 5:30 at the Legion just prior to Leda Lake Park Launch. Invitation will be sent out Tuesday, January 2nd. As this is now a shared event we are offering to cover some of Leda Lake Park Launch costs for rental and catering and will dIscuss same at the Chamber February meeting. Membership fee to remain at $50.00.
Approval of 2024 AGM agenda moved and approved.
Leda Lake Park Launch (all Chamber members invited): This will be held after our AGM on January 9th, 2024. An invitation has been included in our email announcing our Annual General Meeting. The project will require a significant amount of fill and we can anticipate getting a request to take some of the fill from the Airport excavation.
2023 Santa Parak Recap: all positive feedback received. There were a total of 14 floats with a net loss of $133.56. 150 hot dogs donated to Erickson & Area Food Bank. Suggest that an all season float be constructed in the future. Laurence has requested reimbursement in the amount of [amount withheld] for expenses incurred to operate the event. Motion to pay Laurence amount outstanding moved and approved.
In Camera
Motion to adjourn approved.
Call to action:
- Eric reach out to Dustin Smith re: cost of audio equipment
- Tammi to contact municipality regarding repairs to bleachers
- Eric to find out if there are provisions for coffee at the Leda Lake Launch
- Melinda to send out AGM Invitation