Erickson & District Chamber of Commerce
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August 6, 2024 Board Meeting

Monday, August 5, 2024

Attendees

Board Members in Attendance: Eric, Heather, Laurence, Reghan, Kristy, Valerie , Nigel, Aaron

Chamber Manager: Melinda

Guests: Shanna, Tami

Minutes

  1. Approval of Agenda. Motion Approved.

  2. Chamber Manager/Financial Report

    1. Profit and Loss Report: Profit & Loss January to June 30 2024

  3. Approval of meeting minutes Erickson & District Chamber of Commerce Board Meeting Minutes: Erickson & District Chamber of Commerce July 2024 Board Meeting Minutes Motion Approved.

  4. Approval of new members: none to approve

  5. RCMP Musical Report

    1. Financial Report; Summary: $36,937.00 Revenue - $15,399.07 expenses = $21,537.93 net proceeds. Motion to reimburse Eric & Laurence for expenses incurred personally approved.

    2. Attendance Report Summary: 394 youth + 1519 adult = 1,913 total paid tickets. Plus about 68 complimentary tix + kids under 6 = +/- 2100 total estimated attendance

    3. Note +/- $1500 revenue generated by Curling Club (artisan market) & +/- $2400 revenue generated by/for Food Bank (50/50, silver collection)

    4. Discuss details for Thank You reception for RCMP Musical Ride volunteers. The motion to commit up to $500.00 for a Volunteer Appreciation Night to be organized by Laurence and located in the Erickson Curling Rink on a Wednesday in August was approved.

    5. Weiming Zhao painting - live painting of RCMP Musical Ride 2024. The Chamber was presented with and accepted an offer to purchase an original, live painting of the RCMP Musical Ride event for [amount withheld] plus tax, with no restrictions on making prints and selling the prints for the benefit of the community. The Chamber will consider taking the initiative to make the prints to be sold, ear marking the proceeds from the sale for distribution. Eric will obtain prices on printing and framing and will provide an update at the next Board Meeting.

    6. Distribution of some proceeds discussion. The motion to distribute $2,000.00 to the Erickson 4-H Club, $2,000.00 to the Erickson Skating Rink, $2,000.00 to the Erickson Fire Department and $2,000.00 to the Prairie Pony Club and $2,000.00 to the Recreation Association/Curling Club was approved.

  6. Little Valley Jamboree update: The committee meeting to discuss disbursement of proceeds will be held later in August, after which the Chamber will be updated.

  7. ‘Chamber Business after 5’

    1. Set date and location for first one: Kristy and Val will put together an Outline that will be available to prospective hosts and will present the proposed Outline to the Board for discussion and approval. The Legion is willing to host the first event once scheduled.

  8. Chamber Quarter:

Eric will reach out to the Consultant and ask for more details as well as the timeline for submission and will report back to the Board.

  1. Potential Hanger Rentals - [name withheld] interested in leasing a hangar. Motion to approve the lease to [name withheld] approved.

  2. Sandy Lake Western Days

    1. Sign: Decided to wait as nothing is ready for this event.

The motion to spend up to $1,000.00 to design and print two Chamber Banners which can be readily available for future events was approved. Eric will request a quote from Gusto Design Co for the design and also get a quote for the printing of the two banners and report back to the Board.

  1. Highway 10 @ Main Street sign

    1. reconnaissance suggests the Chamber paid for the sign

    2. Recreation director may be able to manage the sign (can the chamber spruce it up?) Municipality to manage the changing of the sign**.** Eric and Shanna will meet to take a look at what could be done and will report back at the next meeting.

  2. In Camera

Motion to adjourn approved.

Action Items*

-Melinda to send pictures taken by Heather at RCMP Musical Ride event to Chamber council -Eric to reach out to the Consultant and ask for more details and the deadline for submission for plans on the Quarter Chamber

-Review of the Lease Agreement prior to signature by [name withheld] and [name withheld]

-Finalize and submit the Lease Agreement with [name withheld] and [name withheld]

-Eric will request a quote from Gusto Design Co for the design and also get a quote for the printing of the two banners and report back to the Board

-Eric will obtain prices on printing and framing copies of Weiming Zhao’s painting and will provide an update at the next Board Meeting.