(prepared by Laurence Bertram)
Attendees
In attendance: Eric Bjornson; Valerie Soltys, Nigel Kerr; Julietta Hardiman; Reghan Langston; Laurence Bertram
Regrets:
Minutes
Adoption of July Minutes: Moved by Laurence, seconded Valerie, carried. Eric will post the minutes on the Chamber web site
Correspondence: nil
Treasurer's Report - Valerie: $22,970.39
Approval of new memberships and renewals
- no new members or renewals to be approved
In Camera: No motion to move into Camera
Chamber Manager: [name withheld] was not available today but will attend the next meeting. She will give the Chambers [details withheld]. She is quite busy and has offered another name if she can not fit the Chamber into her practice.
Financial record keeping system: after discussion it was decided to investigate a few systems keeping cost and simplicity in mind. This will be discussed at the next meeting.
Municipal Tax Receipts for infrastructure upgrades: Ie: Ditch Lake Dock, Leda Lake Pier, Laurence will act as a promoter of the Charity Tax Receipt feature at the municipal level.
Additional Hanger Lease: [name withheld] - after discussion and depending on further investigation into existing leases, moved by Laurence, seconded by Nigel (in New Brunswick), that the Chamber through Eric express a desire to enter into a lease agreement with [name withheld]. carried
Valerie will dig up records and discuss with lawyer Arthur Platt.
Nigel suggested that hangar lease availability be advertised in the next Shop Locally flyer.
Review Chamber Quarter Lease and Long Term Vision
- term is ending in Fall 2022 (plan was to tender again in August)
- term was to be tendered for 5 year period
- lease expired April 15th 2022 (extended to December of 2022)
- [name withheld] is current tenant, has been an excellent renter
- allow flexibility for Chamber if development proceeds prior to lease renewal (acre by acre)
- moved by Eric, seconded by Jullietta that [name withheld] be offered first chance to renew the lease once a market value has been determined and a clause inserted to provide for a claw back of acres should a development opportunity present itself. Carried. The term of this lease should coincide with the hangar leases.
Volunteer Appreciation Event at the Legion: September 16, 2022 is an exclusive Legion event.
- this leaves the door open for the Chamber organise its own volunteer event where the various volunteer groups set up tables to advertise themselves and to discuss community volunteer events
Chamber Christmas Party: December 03, 2022
- catering possibilities, Sporty’s, ADK Green Rabbit Farms
- numbers = max 180
- $30-$35/ ticket
- live music (Crossfire previously)
- Jodi and Amanda involved previously. Valerie to reach out.
Community Events Calendar: the community calendar
- reaching out to orgs to populate calendar
- ’special’ events from Chamber Members (grand opening, concert event, etc.)
- community events
- solicit chamber members each month for Calendar submissions
- how far do we reach geographically? Stick with chamber members
Planning AGM 2023
- TBC Tuesday January 10th, 7pm
- in person? = yes
- food? = yes
2023 Chamber Board Elections:
Directors with terms ending in 2022: Brandice Bator; Kristy Vermiere; Reghan Langston
Directors with terms ending in 2023: Eric Bjornson; Julietta Hardiman; Nigel Kerr
Directors with terms ending in 2024: Heather Howdle; Laurence Bertram; Val Soltys
Eric will discuss with the 3 incumbents whose term is to expire to see if they will run again.
HERITAGE COMMITTEE: Laurence is planning a meeting of managers of the local cemeteries to create a list of Municipal Heritage Sites. This would facilitate designing driving tours of the Municipality to heritage sites. In town merchants would be encouraged to display a plaque giving the history of the building or the lot. Imagine the picture on page 10 of the local history book “Forest to Field” painted as a mural on the west wall of the Library building. Designed so visitors could be photographed as part of the heritage group. The Chamber Board will be invited to the meeting.
OLD BUSINESS
By Laws: terms of office
Adjourned at 12:21PM