April 1, 2025 Board Meeting

Attendees

Board Members in Attendance: Eric, Kristy, Reghan, Laurence

Chamber Manager: Melinda

Guests: Tami

Minutes

1. Approval of Agenda: Deferred to next board meeting.

2. Chamber Manager/Financial Report

   1. Profit and Loss: Profit & Loss as of March 2025

   2. Approval of payment of Watersedge Business Services Invoice: Watersedge Invoice 10121 March 2025 Deferred to next board meeting.

   3. 3rd Party Simple Financial Review (Dave Walker has done previously) Melinda will reach out to Dave in early May to see if he would be willing to complete the review.

3. Approval of meeting minutes Erickson & District Chamber of Commerce Board Meeting Minutes: March 2025 Erickson & District Chamber of Commerce Board Meeting Minutes Deferred to next board meeting.

4. Approval of new members: none

5. Director Recruiting:

   1. Heather Howdle (current vice president) - resigned in 2024

   2. Laurence Bertram (current secretary) - term up in 2025

   3. Val Soltys (current treasurer) - term up in 2025

   4. Eric Bjornson (current president) - term up in 2027

   5. Nigel Kerr - term up in 2027

   6. Brandice Bator - resigned in 2024

   7. Reghan Langston - term up in 2026

   8. Kristy Vermiere - term up in 2026

   9. Aaron McKay - resigned in March 2025

This leaves us with 5 vacant director spots with the following potential nominees:

Laurence Bertram (citizen member, term renewal)

Monica Lambourne (Compass Credit Union)

Brendan _______ (Heritage Coop). On holidays until April 7th

Eric reached out to Sunrise to see if they would like to put someone forward

Dustin Fiala had expressed interest at the Christmas Party

Heidi (DJ Wet Denim) had expressed interest at the Christmas Party

Dave MacDonald - Clear Lake Developments

Otter Lake - Association (would they have anyone interested in joining? - Laurence will follow up)

6. Membership Communication:

   1. Content for next Membership Report.

   2. RCMP Musical Ride print advertisement: RCMP Musical Ride "Prints For Sale"

   3. Facebook Post of Event: AGM Facebook Announcement. Melinda will create an announcement and post the announcement as well as send out additional email reminders.

7. Leda Lake Eco Park donation. Donor recognition signs and benches are still in the works and the committee is flexible on how to be recognized. Reghan will present the Board with some options.

8. By-Laws for Review: the Chamber by-laws

   1. Consider allowing less than 9 directors (quorum = > 50% of directors)

   2. Other suggestions (can we all read through and make suggestions?)

9. AGM Planning:

   1. Hall is booked for April 9th with the meeting to start at 6:30pm.

Setup team:

1. Melinda

2. Eric

3. Laurence

2. Our responsibility to set up and take down as we found it

3. We can use coffee maker and anything we like in the kitchen as long as we return it clean

4. Kristy has arranged for veggie platter, fruit platter and cracker/3 cheese platter from Heritage Coop (donated)

5. Easel for Musical Ride Print? (Kristy may have one)

10. Hangar Lease Agreements

    1. Updated Lease Agreement with Notes March 19 2025.docx

    2. Original Airport Lease Agremeents Not updated March 2025.pdf

11. AWWD funding for the wetland(s) on the airport property: There could likely be an annual payment. https://myawwd.ca/wp-content/uploads/2024/02/SWIP.png

12. Little Valley Jamboree (Valerie) Valerie not in attendance but it is believed that The Litte Valley Jamboree has been advised that the Board will not be volunteered this year unless advised they are needed.

13. Brochure Part 2:

    1. Use artwork from Musical Ride banner

    2. Same half fold as previous?

    3. Kiosk at Leda Lake Park

    4. List 4 communities, list points of interest for each communities

    5. Distribute to all area communities (Erickson, Sandy Lake, Newdale, Onanole).

    6. Distribute to businesses in the area, etc.

    7. Gusdal Design?

14. Musical Ride Prints display: Eric will follow up with Cardinal Signs to obtain the cost of having 4-6 prints framed.

    1. NorthStar Insurance

    2. Municipal Office

15. Chamber Website Issues (should we start fresh with an easier platform?) Need:

    1. Member Directory

    2. New Member Signup/payments

    3. About Us

    4. E-commerce (musical ride prints, etc)

The Board will consider changing the website host. Eric will do a bit of research and provide a report to the Board at the next meeting.

16. Community Garden at Chamber Quarter:

    1. Eric approached Rick, President of the Foodbank to see if there was interest - no updates

    2. Should we post this opportunity?

    3. Expression of Interest - include details on size and location, water, etc.?

    4. Commitment to maintain minimum standard

The Board will publicly request Expressions of Interest, which should include a brief pitch, to be submitted to the Board. More discussions would be scheduled and a future decision would be made on how the selection process will work.

17. In Camera

Action items:

**-**Laurence will reach out to the Otter Lake Association to see if they would like to put someone forward as a representative on

the Board.

-Eric will investigate on other website hosts and present information obtained at the next board meeting

-Nigel and Laurence will provide new content for the brochure update and submit a draft to the Board Members for

consideration and feedback prior to sending to a graphic designer.

-Melinda will reach out to Dave Walker in early May to ask if he is willing to complete an annual accounting review.

-Eric will follow-up with respect to the AWWD funding for the wetland (s) on the airport property

-Eric will follow up with Cardinal Signs to obtain the cost of having 4-6 prints framed.

-Melinda will add a “thankyou” note to the Co-op on the Annual General Meeting Agenda for their food donations

-Melinda will send out email reminders of the event and post on event on social media